Faculty Adminstrative Assistant

Egypt University of Informatics (EUI), located in the New Administrative Capital, is looking to fill a Faculty Administrative Assistant position in the Faculty of Engineering on a full-time basis. Under general supervision, coordinates, oversees, and/or performs a wide variety of administrative support activities for an academic dean. Assignments may be confidential. Provides and coordinates staff and office support. Coordinates special events. May serve on a variety of academic committees in a support capacity.

Duties and Responsibilities

  • Provide staff and office support for the dean, including screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries, as appropriate; serve as a primary point of contact and liaison between the office, students, and external constituencies on a range of day-to-day issues.

  • Organize and facilitate meetings and special events; schedule and coordinate dates and times, venues, attendance, agendas, and facilities; take minutes; and provide administrative support and follow-up on matters arising from meetings.

  • Compose and prepare written documentation and correspondence for the office; screens and evaluate incoming and outgoing correspondence, and prepare responses as appropriate.

  • Schedule and coordinate the dean's appointments and/or travel arrangements, and coordinate and oversee daily office activities.

  • Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the office.

  • Carries out and coordinates administrative activities associated with academic and student affairs.

  • Interact with the students, addressing their inquiries and concerns.

  • Coordinate and oversee the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.

  • Enhance professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.

  • Perform miscellaneous job-related duties as assigned.

 

Minimum Job Requirements

  • Bachelor’s degree

  • At least 3 to 5 years of experience directly related to the duties and responsibilities specified.

  • Very good English language proficiency 

  • MS Office proficiency (Word, Excel, and PowerPoint)

  • Preferably to be familiar with OneDrive and/or Google Drive and sharing files/folders, etc. 

  • Knowledge of planning and scheduling techniques.

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

  • Skill in organizing resources and establishing priorities.

  • Word processing and/or data entry skills.

  • Ability to create, compose, and edit written materials.

  • Knowledge of office management principles and procedures.

  • Ability to coordinate and organize meetings and/or special events.

  • Knowledge of academic administrative principles and procedures.

 

Application Instructions:

  • Applications will be reviewed until the position is filled. 

  • To apply, please click here